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By: Steve Proctor on

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Reflections on Leadership: Confronting Problem Situations

Reflections & Leadership

There are many ways that leaders inspire those around them  to superior performance. Providing words of encouragement, modeling the behavior that is expected from others, focusing on common goals and objectives, putting the needs of others above self-interest,  actively listening, treating others with kindness and compassion, teaching and mentoring co-workers, showing appreciation to team members, setting high standards for themselves and others, and laying the groundwork for change are among the array of tools in the leaders toolbox.But there are occasions when the more nurturing approaches to leadership are notiStock-485712204.jpg successful in solving a problem, and more direct action is needed. While there are
all kinds of books on “feel good” leadership topics, less is written about what to do in tough situations that are likely to make people feel uncomfortable. I believe that there are a number of reasons why the subject of confronting problem situations is avoided in leadership literature.

First of all, nearly every human being (including those in leadership positions) has a need  to have other people think well of them. This tendency is not a terrible human shortcoming. The small number of people who truly do not care what people think of them struggle with other relationship issues that are likely to make them ineffective leaders. Most of us can recall how it felt to be on the other end of a conversation that created discomfort, and we may have even resented the person who was insistent  that the problem be addressed. The difficulty with being a leader is that the desire to be liked cannot come at the expense of avoiding the hard decisions that are needed to achieve the organization’s mission. The first rule of leadership is that the mission is paramount.

Secondly, most leaders (me included) favor a slower, persuasive, and less direct  approach
whenever possible. This is a desirable tendency, and works well when the pressure of time is not a critical factor and the consequences of failure do not threaten the organization. However, when problems reach a certain level and the pressure of time and the consequence of inaction are acute, softer leadership techniques are less effective.
One key is to understand that the individuals involved in dealing with a problem may have
different perceptions of the risk to the organization. When one party perceives the situation to be urgent and the consequence of failure to be serious and this opinion is not shared by others on the team, tensions are likely to increase. It is up to the leader to ensure that the gravity of the situation and the risks posed by a poor outcome is clearly understood.

Thirdly, we have all experienced occasions when things have just gotten better with the passage of time. This is the best rationale for a patient approach to problem solving. It is also the cause of the greatest source of regret when things do not get better, and more  drastic steps need to be taken at a later time. There is an old saying that goes something like this:

“Whatever you are trying to avoid will not go away until you confront it”.

Avoidance almost always makes a situation worse, and the likelihood is that the problem will grow and become increasingly unmanageable.

Finally, it is possible for a leader to assume that a more confrontational approach may be
inherently disrespectful, especially if dealing with a problem forcefully has a high probability of eliciting an emotional response from a co-worker. While kindness and respect are virtues, they can also become faults if they distort or understate a message that must be heard. One could argue that it is more compassionate to hurt someone’s feelings and warn them of impending danger than to remain silent and witness an avoidable tragedy.

Over the years I have discovered that it is possible to learn the most valuable lessons from those who make us unhappy at the moment. My least favorite teacher in my entire formal learning experience was my 10th grade English teacher, Mr. Hayward. Before taking his class, I was accustomed to getting good grades with a minimal  amount of effort. The most charitable way to describe Mr. Hayward is that he was a blunt and merciless critic. Papers
that I thought were pretty well constructed came back to me in pieces, covered with so much red ink that I could hardly make out what I had originally written. I struggled to get B’s and C’s in his class, as did many of my classmates. It was a relief to finish the year and move on. At the time I believed that he was just a difficult human being who enjoyed  making me miserable.

Several years later, when taking a writing class in college, I developed a new appreciation of what he had done for me. I quickly discovered that the lessons learned in his class made me a better writer than  90% of my fellow students. Much of my ability to use the written word today can be traced back to his teaching. I now believe that because he cared about  his students and their  future, he was willing to be less popular than other teachers. While
I cannot name many of my old high school teachers, Mr. Hayward is an exception. Forty years later I still appreciate his work.

iStock-504364809.jpgIn spite of this experience, I remain wary of those leaders who continually use a type of
disrespectful or biting “honesty” that causes pain in their relationships in the workplace.
Over the years I have developed a few questions that I believe help to promote a sense of balance when a more confrontational approach to problem solving is required. If you are the leader who feels that the situation calls for a change in tactics, ask yourself the
following questions before taking a confrontational approach:

  1. Am I certain  of the accuracy of the facts in this situation, or could I be making  a premature (and possibly inaccurate) judgement?
  2. Up to this point  has my message been well organized and clearly articulated?
  3. Have I tried other leadership approaches before resorting to a more confrontational position?
  4. Are my motives pure? Do I really have the best interests of my co- workers, and the organization at heart?
  5. Is there anything in my conduct that undermines the message that I am trying to send – like a related or similar situation that I am ignoring or treating differently than the issue at hand?
  6. Is my approach driven by a sense of personal frustration, anger or impatience? (Proceed only when you can answer no to this question.)
  7. Is the intensity of my approach commensurate with the gravity of the situation at hand?
  8. Is the message I am about to give focused on the behavior that needs to be changed rather than the individuals involved in the discussion?
  9. How will what I am about to say affect my relationship with the rest of the team in the future? 
  10. If there is damage, what is my plan to repair the relationship and restore it to its normally healthy state?

If you find yourself on the receiving end of what you believe is a confrontational approach to solving a problem, ask yourself the following questions:

  • Up to this point have I chosen to use a kinder and gentler approach to avoid changing my behavior to deal with a hard set of circumstances?
  • Have I been prone to offering excuses for lack of progress in place of action that has
    delivered measurable progress?
  • Have I allowed personal relationships or emotions to get in the way of improvement or finding a solution?
  • Is it possible that up to this point my approach could be interpreted as understating the
    importance and urgency that I feel about this situation?
  • Do I understand or appreciate why others may have a different perspective on the nature of the problem being addressed?
  • Do the facts support a stronger or more urgent response than I have displayed thus far?

The need to confront problems directly while maintaining a sense of unity was addressed by the Apostle Paul in the book of Ephesians. He encourages those in the church to “speak the truth in love” and points to this approach as evidence of maturity and growth in an effort to follow the example of Jesus. If this advice is taken to heart, it is possible to positively resolve the most difficult and sensitive matters, even if the initial conversation causes temporary discomfort.

About Steve Proctor

Mr. Proctor has enjoyed a long tenure with Presbyterian Senior Living. He joined the organization in 1971 and has since held positions as Registered Nurse, Director of Nursing, Executive Director, and Chief Operating Officer prior to becoming CEO in 1996. Mr. Proctor continues to work each day toward fulfilling his commitment to serve the residents, families and staff of Presbyterian Senior Living, as well as those in need of support outside of our network of retirement communities and senior living locations. He is a past chairman of PANPHA, AAHSA and IAHSA, and former board member of The Nativity School of Harrisburg. He currently is on the board for Forgotten Voices International.

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